Can someone explain WorkApps to me? I just dont get it.
I am trying to understand the "why" behind WorkApps. At my first glance, it just seems redundant. I am clearly missing the point. I have not been able to find a video or article about the benefit of using it? Can anyone recommend a learning resource and maybe a case study or two? Thanks in advance. Jef
Answers
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Andrée Starå ✭✭✭✭✭✭I hope you're well and safe!
My 2 cents.
- Separate role-based access structure. (can have access in WorkApps without the need to be shared to assets in native Smartsheet)
- A role-based structure can be confined differently, so if you're, for example, an Admin, you'd like to see everything, but if you're a manager, you want to see the most relevant information.
- You can share reports using Current User so the viewer only can see what you've configured they should have access to.
- They don't need to see everything in Smartsheet except what they need.
- It looks like an App.
- Can have multiple apps for different purposes, processes, and so on.
- It can be customized with branding
- And much more
I'll get back to the post with more information later.
I hope that helps!
Be safe, and have a fantastic week!
Best,
Andrée Starå| Workflow Consultant / CEO @WORK BOLD
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SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå| Workflow Consultant / CEO @WORK BOLD
W:www.workbold.com| E:[email protected]| P: +46 (0) - 72 - 510 99 35
Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.
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Ryan Sides ✭✭✭✭✭✭
@Jef ForwardI had the same knee-jerk reaction.
To emphasize one point on@Andrée Starå's list that drove it home for me: They don't need to see everything in Smartsheet except what they need.
When I build smartsheet applications, I usually build dashboards backed up by reports and supporting metrics sheets, etc. But if my people need to see only 1 sheet for data entry and the associated dashboard, I can drop just those into a WorkApp and give them access to that. I don't want them to play around with any of the other reports and sheets.
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Andrée Starå ✭✭✭✭✭✭
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå| Workflow Consultant / CEO @WORK BOLD
W:www.workbold.com| E:[email protected]| P: +46 (0) - 72 - 510 99 35
Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.
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Jef Forward ✭✭✭
Andre and Ryan, thank you so much! I am sure I will have more questions, I will get into this. Thanks
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Andrée Starå ✭✭✭✭✭✭
I'm always happy to help!
✅Please support the Community by marking the post(s)thathelped or answered your question or solved your problem withthe accepted answer/helpful, Insightful/Vote Up/Awesome. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå| Workflow Consultant / CEO @WORK BOLD
W:www.workbold.com| E:[email protected]| P: +46 (0) - 72 - 510 99 35
Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.
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Jef Forward ✭✭✭
Hello Andre' and Rayn - thank you so much for your help. This has given me a lot to think about. I have been wanting to create a client portal, and this very well could be the best solution, even more than the dynamic view. Thanks, Jef
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