How do you set up a project timeline to work around set meeting dates?

LButton
LButton
edited 09/15/23 inSmartsheet Basics

我整理一个表/甘特图project. My project needs to be approved by several committees as it progresses through various stages.

These committees have fixed meeting dates that are scheduled out a year in advance and only happen once per month. Is there a way to program the currently scheduled meeting dates into my dependencies, and update my timeline accordingly if progress is pushed back? For example, if we miss a deadline by 1 or 2 days, it could result in a month long lag as we need to wait for our next scheduled committee meeting the following month.

If I have a row for this task, and a row for the committee meeting (set as a 0 duration milestone), I want to be able to update the end date of a task, and have my committee meeting row automatically update with the next available meeting date.

Is this possible?

Thank you for any assistance!

Answers

You can skip the collect and just use MAX():<\/p>

=IF([Fully Certified]@row = \"Yes\", MAX([Train Date - Blower]@row, [Train Date - Broom]@row, [Train Date - Chem]@row), \"//m.santa-greenland.com/community/discussion/110356/\")<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":110767,"type":"question","name":"PDF Icon \/ Thumbnail in the row?","excerpt":"Hi, I'm sure its a big use of smart sheet, I use various registers to store documents especially drawings. Each row is a drawing or document, if there are different Issues I use the upload new version. There are the Ref#, Issue#, description and drawn date columns etc. The drawing is a pdf attachment. However you can not…","snippet":"Hi, I'm sure its a big use of smart sheet, I use various registers to store documents especially drawings. Each row is a drawing or document, if there are different Issues I use…","categoryID":321,"dateInserted":"2023-09-26T10:55:25+00:00","dateUpdated":"2023-09-26T11:49:30+00:00","dateLastComment":"2023-09-28T11:22:19+00:00","insertUserID":138065,"insertUser":{"userID":138065,"name":"Michael Batt","url":"https:\/\/community.smartsheet.com\/profile\/Michael%20Batt","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-09-28T12:04:37+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":91566,"lastUserID":91566,"lastUser":{"userID":91566,"name":"Genevieve P.","title":"Community Manager","url":"https:\/\/community.smartsheet.com\/profile\/Genevieve%20P.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/KHY4Y67W0VRX\/nF76D5N9MFB28.png","dateLastActive":"2023-09-28T12:28:49+00:00","banned":0,"punished":0,"private":false,"label":"Employee Admin"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":1,"countViews":22,"score":null,"hot":3391626464,"url":"https:\/\/community.smartsheet.com\/discussion\/110767\/pdf-icon-thumbnail-in-the-row","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/110767\/pdf-icon-thumbnail-in-the-row","format":"Rich","lastPost":{"discussionID":110767,"commentID":397383,"name":"Re: PDF Icon \/ Thumbnail in the row?","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/397383#Comment_397383","dateInserted":"2023-09-28T11:22:19+00:00","insertUserID":91566,"insertUser":{"userID":91566,"name":"Genevieve P.","title":"Community Manager","url":"https:\/\/community.smartsheet.com\/profile\/Genevieve%20P.","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/KHY4Y67W0VRX\/nF76D5N9MFB28.png","dateLastActive":"2023-09-28T12:28:49+00:00","banned":0,"punished":0,"private":false,"label":"Employee Admin"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-09-28T12:05:59+00:00","dateAnswered":"2023-09-28T11:22:19+00:00","acceptedAnswers":[{"commentID":397383,"body":"

Hey @Michael Batt<\/a> <\/p>

Under the attachment Tab in a sheet you can select All<\/strong> to see all the attachments in the sheet and scroll through them, however you're right, PDFs show a PDF icon versus a thumbnail like a JPEG:<\/p>

\n
\n \n \"Screenshot<\/img><\/a>\n <\/div>\n<\/div>\n

Please submit your feature request of having the PDF image to appear in the Attachment tab to the Product team by creating an Idea Post<\/strong> in the Smartsheet Product Feedback and Ideas topic<\/a> here in the Community. This will allow other users to vote on your enhancement idea!<\/p>

Cheers,<\/p>

Genevieve<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":110815,"type":"question","name":"If date range includes a Friday - check a box","excerpt":"I have a sheet with a start date and an end date. I would like a checkbox column to be checked if that date range includes a Friday. Any ideas on how I would do that? Thank you in advance. Jennifer","snippet":"I have a sheet with a start date and an end date. I would like a checkbox column to be checked if that date range includes a Friday. Any ideas on how I would do that? Thank you in…","categoryID":321,"dateInserted":"2023-09-26T19:33:10+00:00","dateUpdated":null,"dateLastComment":"2023-09-27T16:00:30+00:00","insertUserID":155497,"insertUser":{"userID":155497,"name":"JSpears","url":"https:\/\/community.smartsheet.com\/profile\/JSpears","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!BgDcwSo-92c!7zlc-6IqQLs!HEmr4KUqqxd","dateLastActive":"2023-09-27T16:18:32+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-09-27T17:55:47+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":5,"countViews":53,"score":null,"hot":3391590220,"url":"https:\/\/community.smartsheet.com\/discussion\/110815\/if-date-range-includes-a-friday-check-a-box","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/110815\/if-date-range-includes-a-friday-check-a-box","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":110815,"commentID":397260,"name":"Re: If date range includes a Friday - check a box","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/397260#Comment_397260","dateInserted":"2023-09-27T16:00:30+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-09-27T17:55:47+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-09-27T15:24:45+00:00","dateAnswered":"2023-09-27T14:19:17+00:00","acceptedAnswers":[{"commentID":397230,"body":"

Give this a try:<\/p>

=IF(OR(WEEKDAY([Start Date]@row) = 6, WEEKDAY([End Date]@row) = 6, [End Date]@row > [Start Date]@row + (6 - WEEKDAY([Start Date]@row)) - IF(WEEKDAY([Start Date]@row) < 6, 7, 0) + 7), 1)<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":321,"name":"Smartsheet Basics","url":"https:\/\/community.smartsheet.com\/categories\/smartsheet-basics%2B","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=321&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":5111,"limit":3},"title":"Trending in Smartsheet Basics","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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