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Allowing users to only add a row to a sheet and view only those rows

NA
NA ✭
edited 12/09/19 inArchived 2015 Posts

New to Smartsheet and hoping this may be a simple question....

I want to be able to create a sheet that anyone in my company can access, but with the following permission groups:

1. Admin (full access)

2.Edit rights (limited to specific users, columns and rows)

3. View rights (limited to specific users, columns and rows)

4.Ability to add a row to the sheet, but not view any other content other than rows they started. This user should also be able to share that row with others that they choose.

I believe 1, 2 and 3 are in place with SmartSheet immediately. Can someone help me see if there is a way to do number 4?

Thanks!

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  • Bobby Andres
    Bobby Andres ✭

    1, 2, and 3 are possible right now with normal sharing permissions.

    4 is not. Smartsheet does not have that granular of sharing levels at the moment. I think there was some talk about allowing users to share only part of sheets in the future.

    You could always sendupdate requestswhich will enable you to send a single row or group of rows to anyone via email. The recipient can view and edit the sent rows but wont have access to any other part of the sheet. This is a one time view/edit though. You can set these to send on a recurring basis.

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Hi @dsmitts.jay<\/a> <\/p>

Thank you for the screen captures!<\/p>

Would you mind testing something? Can you add a State<\/strong> before the second Get Sheet? It can be named anything, such as \"SecondGetSheet\" or something similar. <\/p>

My current guess at this point is that since you have two modules with the exact same name under the exact same state, the Run Log is only able to register one of them. Adding a State with a unique name above your second Get Sheet should bring the results into the Run Log for you... but let me know if it doesn't!<\/p>

Thanks,<\/p>

Genevieve<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":343,"name":"Add Ons and Integrations","url":"https:\/\/community.smartsheet.com\/categories\/apps-and-integrations","allowedDiscussionTypes":["discussion","question"]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":109156,"type":"question","name":"Using Join(Collect to collect data from multiple sheets to populate in (1) cell","excerpt":"I am looking to combine data from (3) sheets into one sheet. There will be 3 columns: Team, Assignment, and Notes The cells in the Team and Assignment columns from Sheet1, Sheet2 and Sheet3 are populated from a multi-select dropdown lists. Notes are free type. Example: p-id on the destination sheet is xx, Sheet1 and Sheet2…","snippet":"I am looking to combine data from (3) sheets into one sheet. There will be 3 columns: Team, Assignment, and Notes The cells in the Team and Assignment columns from Sheet1, Sheet2…","categoryID":322,"dateInserted":"2023-08-18T16:26:31+00:00","dateUpdated":null,"dateLastComment":"2023-08-20T03:06:07+00:00","insertUserID":164856,"insertUser":{"userID":164856,"name":"DB393","title":"Business Analyst","url":"https:\/\/community.smartsheet.com\/profile\/DB393","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!8n8md1Op_fo!!iMgn5uz8Sbv","dateLastActive":"2023-08-18T20:39:35+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":45516,"lastUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-20T03:23:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":8,"countViews":51,"score":null,"hot":3384881558,"url":"https:\/\/community.smartsheet.com\/discussion\/109156\/using-join-collect-to-collect-data-from-multiple-sheets-to-populate-in-1-cell","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/109156\/using-join-collect-to-collect-data-from-multiple-sheets-to-populate-in-1-cell","format":"Rich","lastPost":{"discussionID":109156,"commentID":391533,"name":"Re: Using Join(Collect to collect data from multiple sheets to populate in (1) cell","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/391533#Comment_391533","dateInserted":"2023-08-20T03:06:07+00:00","insertUserID":45516,"insertUser":{"userID":45516,"name":"Paul Newcome","title":"","url":"https:\/\/community.smartsheet.com\/profile\/Paul%20Newcome","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/userpics\/082\/nQPUTVFKKWDJ2.jpg","dateLastActive":"2023-08-20T03:23:12+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-18T20:39:33+00:00","dateAnswered":"2023-08-18T20:28:12+00:00","acceptedAnswers":[{"commentID":391482,"body":"

No. In your formula from your post just before my last one, you were adding together 3 different joins. The first one has a different syntax from the 2nd and 3rd. The 2nd and 3rd have the correct syntax already.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":109176,"type":"question","name":"How to check a box if exact text is found within a string of text","excerpt":"Hello, I am trying to place a check in a box when some exact text is found within a string of words. I am looking to place a check when \"TAC\" is found in a string of words. Here's the formula I am using, but its not working. No error message, but is not selecting the checkbox appropriately. =IF(HAS([Column Name1]@row,…","snippet":"Hello, I am trying to place a check in a box when some exact text is found within a string of words. I am looking to place a check when \"TAC\" is found in a string of words. Here's…","categoryID":322,"dateInserted":"2023-08-19T01:53:52+00:00","dateUpdated":null,"dateLastComment":"2023-08-19T17:54:54+00:00","insertUserID":149359,"insertUser":{"userID":149359,"name":"Jen H.","url":"https:\/\/community.smartsheet.com\/profile\/Jen%20H.","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!uzlXJ-dimro!oc1UqANVjEQ!GEwnp-NhEjM","dateLastActive":"2023-08-19T18:02:04+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"updateUserID":null,"lastUserID":149359,"lastUser":{"userID":149359,"name":"Jen H.","url":"https:\/\/community.smartsheet.com\/profile\/Jen%20H.","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!uzlXJ-dimro!oc1UqANVjEQ!GEwnp-NhEjM","dateLastActive":"2023-08-19T18:02:04+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":2,"countViews":45,"score":null,"hot":3384878926,"url":"https:\/\/community.smartsheet.com\/discussion\/109176\/how-to-check-a-box-if-exact-text-is-found-within-a-string-of-text","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/109176\/how-to-check-a-box-if-exact-text-is-found-within-a-string-of-text","format":"Rich","tagIDs":[254],"lastPost":{"discussionID":109176,"commentID":391532,"name":"Re: How to check a box if exact text is found within a string of text","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/391532#Comment_391532","dateInserted":"2023-08-19T17:54:54+00:00","insertUserID":149359,"insertUser":{"userID":149359,"name":"Jen H.","url":"https:\/\/community.smartsheet.com\/profile\/Jen%20H.","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!uzlXJ-dimro!oc1UqANVjEQ!GEwnp-NhEjM","dateLastActive":"2023-08-19T18:02:04+00:00","banned":0,"punished":0,"private":false,"label":"✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-19T17:54:00+00:00","dateAnswered":"2023-08-19T02:33:27+00:00","acceptedAnswers":[{"commentID":391518,"body":"

HAS() will only return true under three conditions.<\/p>

  1. The cell is a multicontact cell and contains a match for the contact<\/li>
  2. The cell is a multiselect dropdown and contains a match<\/li>
  3. The cell is not a multicontact or multiselect dropdown and contains ONLY and EXACTLY the text you are matching against. <\/li><\/ol>

    I am assuming your row in question is a standard Text\/Number cell? If so, you will need to get somewhat creative with some CONTAINS() statements.<\/p>

    This will narrow down your matches to only cells that contain a space both before and after TAC. If, however, TAC can appear as the first or last \"word\" in the cell, it would not match in that circumstance as there would only be a space on one side.<\/p>

    =IF(CONTAINS(\" TAC \", [Column Name1]@row), 1, 0)<\/p>


    <\/p>

    If TAC can appear as the first or last \"word\" in the cell, this will cover those possibilities as well.<\/p>

    =IF(OR(CONTAINS(\" TAC \", [Column Name1]@row), LEFT([Column Name1]@row, 4) = \"TAC \", RIGHT([Column Name1]@row, 4) = \" TAC\"), 1, 0)<\/p>


    <\/p>

    If it is possible that TAC will be the exact entry of the cell, you will need an additional statement to cover that, as there would not be spaces on either side. This will add that option.<\/p>

    =IF(OR(CONTAINS(\" TAC \", [Column Name1]@row), LEFT([Column Name1]@row, 4) = \"TAC \", RIGHT([Column Name1]@row, 4) = \" TAC\", [Column Name1]@row = \"TAC\"), 1, 0)<\/p>


    <\/p>

    If there are other situations you may have in your sheet, i.e., TAC inside parenthesis, or before or after punctuation, etc, you will additional statements to include those options as well.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&siteSectionID=0&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending Posts","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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