Share an item from a Workspace

When a sheet, report, or dashboard exists in a workspace, it will be available to anyone who has sharing permissions for the workspace. Even when it's in a workspace, the item can be shared at the item level so that people who don't have access to the workspace can still have access to the item.

You must haveOwner, Admin,orEditor - can sharepermissions to the item in order to share it. Similarly, to share a workspace, you'll needOwner, Admin,orEditor - can sharepermission to the workspace.

NOTE: OnlyOwnersandAdminscan share dashboards.

Here's how you can give someone access to an item that's located in a workspace:

1. Browseto the Workspace where the item you want to share is located.
2. In the top right corner of the item, clickShare.
3. Click in theInvite Collaboratorsbox and type or select contacts.
   At the bottom of the form, you'll seeThis sheet, report, or dashboard is in a workspace. If you have permissions to access the workspace, you'll also see the name of the workspace.
4. To share the item only, clickShare.To share the workspace, clickShare Workspace.

When items and workspaces are shared, you'll see theShared to Sheet, Report, or dashboard via workspaceicon and/or theShared to Sheet, Report, or dashboard onlyicon next to the permission levels in theCollaboratorssection of the sharing form. These icons show how the item has been shared with the various collaborators.