Applies to

Smartsheet
  • Business
  • Enterprise

For more information about plan types and included capabilities, see theSmartsheet Planspage.

Capabilities

Who can use this capability

To request a sheet or one-time workspace backup, you needviewerpermissions or higher.

To request recurring workspace backups, you must be the workspaceowneroradmin.

Find out if this capability is included inSmartsheet RegionsorSmartsheet Gov.

What’s in a backup file?

PLANS

  • Business
  • Enterprise

For more information about plan types and included capabilities, see theSmartsheet Planspage.

Permissions

To request a sheet or one-time workspace backup, you needviewerpermissions or higher.

To request recurring workspace backups, you must be the workspaceowneroradmin.

Find out if this capability is included inSmartsheet RegionsorSmartsheet Gov.

A backup consists of a .zip folder containing the following:

  • Excel (.xlsx) files of the data from each sheet you requested to have backed up. If your sheets contain comments, they appear on a separate comments tab in each Excel workbook.
  • A folder containing any images that you included inline in your sheet. (Learn more about inline images:Adding images to grid view.)
  • A folder containing any attachments uploaded directly to your sheets from a computer or mobile device. The backup does not include attachments from online sources such as Google Drive, OneDrive, Box, Dropbox, Evernote, Egnyte, or URL.

Backups do not include reports, dashboards, formulas, workflows, cross-sheet references, formatting information, or custom configurations. Workspace backups include sheet data from the workspace, not the structure of the workspace. Backups keep your data secure, however, restoring your solution will require rebuilding each Smartsheet asset.

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