Active turn around times by status of a row

I was wondering if theres a way/formula to track the amount of time a line stays in a certain status.

For example - If we are using a line to track the life cycle of a contract we would have a created date field and a contract status field. The status field would consist of fields like "Contract Review" "Legal Review" "On Hold" and "Completed". We only want to see how long of a duration that contract stayed under the contract review status(not counting any days that row is in legal review or on hold. A contract would have an end date of the time it was moved into a completed status

Is this something that can be built out in one of these sheets?

Answers

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭
    edited 07/14/21

    Hi @Scott Czaja

    Hope you are fine, you can do that by using the following helper columns an formulas to track each status:

    Add a Helper column call it ( Contract Review End Date ) Date type column then create a workflow to Record the date when the contract status change from contract review to any other step and use the following formula to calculate the duration :

    In contract review duration = [Contract Review End Date] - [Created Date]

    you can do that to monitor all steps duration.

    PMP Certified

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    www.mobilproject.it

    ☑️Are you satisfied with my answer to your question? Please help the Community by marking it as an( Accepted Answer), and I will be grateful for your "Vote Up" or "Insightful"

Help Article Resources

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Check out the公式手册模板!
Try nesting in an INDEX function with a specified row of 1.<\/p>

=VLOOKUP(INDEX(Code:Code, 1)<\/strong>, {Cross Sheet Reference}, .......)<\/p>"},{"commentID":390435,"body":"

Try using INDEX(Code:Code, 1) instead of $Code$1<\/p>

Note: Also, I would recommend you use INDEX\/MATCH instead of VLOOKUP. Much more reliable.<\/p>


<\/p>

I hope this helps you.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[{"tagID":204,"urlcode":"Forms","name":"Forms"},{"tagID":254,"urlcode":"Formulas","name":"Formulas"}]},{"discussionID":108902,"type":"question","name":"Average with criteria","excerpt":"Hi I need some help regarding making an average. There is multiple rows with the text \"Mekanisk\" in it at \"System\" column, and a corresponding \"%\" at the \"Fullført\" colum. How do I make an average of all these uniqe % values? Thank's! :)","snippet":"Hi I need some help regarding making an average. There is multiple rows with the text \"Mekanisk\" in it at \"System\" column, and a corresponding \"%\" at the \"Fullført\" colum. How do…","categoryID":322,"dateInserted":"2023-08-14T09:59:21+00:00","dateUpdated":null,"dateLastComment":"2023-08-14T10:52:15+00:00","insertUserID":165045,"insertUser":{"userID":165045,"name":"TorAtle Myrmel","title":"Planner","url":"https:\/\/community.smartsheet.com\/profile\/TorAtle%20Myrmel","photoUrl":"https:\/\/aws.smartsheet.com\/storageProxy\/image\/images\/u!1!DsVQA8BS3SQ!clfQx3iu-bw!1fQKS1hybet","dateLastActive":"2023-08-14T12:26:01+00:00","banned":0,"punished":0,"private":false,"label":"✭"},"updateUserID":null,"lastUserID":151203,"lastUser":{"userID":151203,"name":"Nick Korna","url":"https:\/\/community.smartsheet.com\/profile\/Nick%20Korna","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-14T12:50:38+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":3,"countViews":27,"score":null,"hot":3384019296,"url":"https:\/\/community.smartsheet.com\/discussion\/108902\/average-with-criteria","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108902\/average-with-criteria","format":"Rich","lastPost":{"discussionID":108902,"commentID":390420,"name":"Re: Average with criteria","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/390420#Comment_390420","dateInserted":"2023-08-14T10:52:15+00:00","insertUserID":151203,"insertUser":{"userID":151203,"name":"Nick Korna","url":"https:\/\/community.smartsheet.com\/profile\/Nick%20Korna","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/defaultavatar\/nWRMFRX6I99I6.jpg","dateLastActive":"2023-08-14T12:50:38+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/B8WAXBBWC0OC\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-14T10:47:17+00:00","dateAnswered":"2023-08-14T10:42:33+00:00","acceptedAnswers":[{"commentID":390418,"body":"

Hi @TorAtle Myrmel<\/a>,<\/p>

If you're after an average for all the %ages in \"Fullført\" against rows containing \"Mekanisk\" in \"System\" then you would use the following formula:<\/p>

=AVERAGEIF([System]:[System], CONTAINS(\"Mekanisk\", @cell), [Fullført]:[Fullført])<\/p>

Example:<\/p>

\n
\n \n \"image.png\"<\/img><\/a>\n <\/div>\n<\/div>\n

Hope this helps, but if you've any questions or comments then just post! 😊<\/span><\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]},{"discussionID":108884,"type":"question","name":"Join formula of two sheets","excerpt":"Hello - Shown is one sheet but two sources separate data . Can I combine the two counts anyway they have the same Primary column. I don't want to make a summary count of the two because I can't get rid of this in reporting. Can you assist me with the formula? Thanks.","snippet":"Hello - Shown is one sheet but two sources separate data . Can I combine the two counts anyway they have the same Primary column. I don't want to make a summary count of the two…","categoryID":322,"dateInserted":"2023-08-12T14:49:17+00:00","dateUpdated":null,"dateLastComment":"2023-08-13T23:44:03+00:00","insertUserID":103391,"insertUser":{"userID":103391,"name":"Marilen.Navarro103391","url":"https:\/\/community.smartsheet.com\/profile\/Marilen.Navarro103391","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2019-09\/60\/88\/n6088a8f5166f388fd95cfcb413bcbd0e.jpg","dateLastActive":"2023-08-14T00:03:34+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"updateUserID":null,"lastUserID":103391,"lastUser":{"userID":103391,"name":"Marilen.Navarro103391","url":"https:\/\/community.smartsheet.com\/profile\/Marilen.Navarro103391","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2019-09\/60\/88\/n6088a8f5166f388fd95cfcb413bcbd0e.jpg","dateLastActive":"2023-08-14T00:03:34+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"},"pinned":false,"pinLocation":null,"closed":false,"sink":false,"countComments":7,"countViews":61,"score":null,"hot":3383826200,"url":"https:\/\/community.smartsheet.com\/discussion\/108884\/join-formula-of-two-sheets","canonicalUrl":"https:\/\/community.smartsheet.com\/discussion\/108884\/join-formula-of-two-sheets","format":"Rich","lastPost":{"discussionID":108884,"commentID":390403,"name":"Re: Join formula of two sheets","url":"https:\/\/community.smartsheet.com\/discussion\/comment\/390403#Comment_390403","dateInserted":"2023-08-13T23:44:03+00:00","insertUserID":103391,"insertUser":{"userID":103391,"name":"Marilen.Navarro103391","url":"https:\/\/community.smartsheet.com\/profile\/Marilen.Navarro103391","photoUrl":"https:\/\/us.v-cdn.net\/6031209\/uploads\/drupal_profile\/files\/2019-09\/60\/88\/n6088a8f5166f388fd95cfcb413bcbd0e.jpg","dateLastActive":"2023-08-14T00:03:34+00:00","banned":0,"punished":0,"private":false,"label":"✭✭✭✭✭"}},"breadcrumbs":[{"name":"Home","url":"https:\/\/community.smartsheet.com\/"},{"name":"Get Help","url":"https:\/\/community.smartsheet.com\/categories\/get-help"},{"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions"}],"groupID":null,"statusID":3,"image":{"url":"https:\/\/us.v-cdn.net\/6031209\/uploads\/EDJ96HPML3VP\/image.png","urlSrcSet":{"10":"","300":"","800":"","1200":"","1600":""},"alt":"image.png"},"attributes":{"question":{"status":"accepted","dateAccepted":"2023-08-13T21:36:39+00:00","dateAnswered":"2023-08-13T21:34:50+00:00","acceptedAnswers":[{"commentID":390398,"body":"

Here's another option:<\/p>

In your sheet, create a third section that adds the results of the first two. It would have the same rows, but the formula for each row would add the cells of section 1 + section 2.<\/p>

Add a helper column called ShowInReport as a Check Box and check all the rows in the third section. <\/p>

Create a report and tell it to show you only Section 3 (where the ShowInReport is true.<\/p>

I hope that makes sense.<\/p>"}]}},"status":{"statusID":3,"name":"Accepted","state":"closed","recordType":"discussion","recordSubType":"question"},"bookmarked":false,"unread":false,"category":{"categoryID":322,"name":"Formulas and Functions","url":"https:\/\/community.smartsheet.com\/categories\/formulas-and-functions","allowedDiscussionTypes":[]},"reactions":[{"tagID":3,"urlcode":"Promote","name":"Promote","class":"Positive","hasReacted":false,"reactionValue":5,"count":0},{"tagID":5,"urlcode":"Insightful","name":"Insightful","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":11,"urlcode":"Up","name":"Vote Up","class":"Positive","hasReacted":false,"reactionValue":1,"count":0},{"tagID":13,"urlcode":"Awesome","name":"Awesome","class":"Positive","hasReacted":false,"reactionValue":1,"count":0}],"tags":[]}],"initialPaging":{"nextURL":"https:\/\/community.smartsheet.com\/api\/v2\/discussions?page=2&categoryID=322&includeChildCategories=1&type%5B0%5D=Question&excludeHiddenCategories=1&sort=-hot&limit=3&expand%5B0%5D=all&expand%5B1%5D=-body&expand%5B2%5D=insertUser&expand%5B3%5D=lastUser&status=accepted","prevURL":null,"currentPage":1,"total":10000,"limit":3},"title":"Trending in Formulas and Functions ","subtitle":null,"description":null,"noCheckboxes":true,"containerOptions":[],"discussionOptions":[]}">

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