Applies to
- Pro
- Business
- Enterprise
Capabilities
Who can use this capability
Owners, Admins,andEditorson a sheet can add, version, or delete attachments.
Anyone with access to the sheetcan view and download attachments.
You can send an attachment in an email toanyone with a valid email address.
Some online storage services require people to have additional permission settings before they can access or edit the file.
The capabilities discussed here apply toall plan types.
Share a Smartsheet Attachment Through Email
Anyone with access to a sheet or workspace can send its associated file attachments to others through email. You can send an attachment, regardless of where a file is attached in the sheet (it can be attached to a row, to the sheet, or in a comment).
When you send an attachment, recipients will receive a link they can click to download a copy of the attachment or attachments.
The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.
System Admins for Enterprise accountscan disable any file attachment options. (SeeManage Global Account Settings.)
Email a single attachment
In the sheet:
- Click theAttachmentsicon in the right panel.The Attachments panel appears.
- Hover over the attachment that you'd like to email and click theMenu icon
>Send File.
- In theSend Attachmentwindow, enter the email addresses of the people that you'd like to share the attachment with, type a description to provide more context to the email, and clickSend.
>Send File.
The recipients will receive an email message with a link they can click to download the attachment.
The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.
Email multiple attachments
In the sheet:
- Click theAttachments iconin the right panel. The Attachments panel appears.
- Check the boxnext to each attachment that you'd like to share through email.
- ClickActions > Send Files.
The recipients will receive an email message with a link they can click to download the attachment. If you send multiple attachments, clicking the link will download a ZIP folder containing all of them.
If you want to set a Group as the recipient when sending attachments, you must be a member of that group. If you are not a Group Admin, please reach out to your System Admin or a Group Admin in your account to be added to the group.