Work with Calendar View

Any sheet or report containing at least one date column (more on date columns in our列类型article) can be displayed as a calendar by selecting theCalendar Viewon the toolbar. You can either insert a new column, setting the column type todateor change an existing column's type todate.

You can change the format of dates by selecting an appropriateLanguage (Country)in the Personal Settings of your Smartsheet account. Details on how to change this can be found in theAdjusting Personal Settingsarticle.

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Select Dates to Display

1. Switch to Calendar View.
2. Select theSettingsicon on the right (below theSharebutton) to display the Calendar Settings form.
3. From the form, you can make the following adjustments:
   • Select a column from theDisplay only dates in this columndrop-down list to place each task with a date listed in the column on a single date in the calendar.
   • Use theDisplay date ranges在你的下拉列表中选择两个日期列sheet. In this case, each task with a date in both columns will be displayed in the calendar extended across the date range. This feature is most helpful when tracking a task from start to finish.
     
     If you are working in areport, the Calendar View can reflect dates spread across multiple sheets. Make sure all of the sheets contain column names that exactly match what you have selected in the Calendar Settings. Tasks from sheets that do not contain these columns will not appear in the calendar as expected.
     
   • If you have set uprow hierarchyin your sheet, you can choose whether toDisplay Summary Tasks. Uncheck this option to hide the top-level parent row and only display sub-tasks in the Calendar View.
     
     This will remove the summary tasks from the Smartsheet calendar view, but not from the version published to Google or iCal. As row hierarchy does not appear in the Grid View of a report, the option toDisplay Summary Tasksis not available in the Calendar View of areport.
     
   • SelectDisplay My Remindersto display a reminder icon (a bell) on each day in the calendar that areminder是原理图eduled to be sent to you. All sheet collaborators have the option to display their own reminders.
     
     Reminders can not be created from a report, soDisplay My Remindersis not available in the Calendar View of areport.

Each bar in the calendar will display the text from thePrimary Columnof the sheet or report. When parent rows are expanded in a sheet, bar colors for child rows can be set by right-clicking (PC) or Ctrl+clicking (Mac) on the bar and selectingColor Settings. Additional information can be found in ourChanging the Color of Calendar Barshelp article.

If you do not want to see all tasks appear in the calendar, create a new date column (i.e. 'Calendar Date') in网格视图. Only place dates in this column if you want the task to appear in the calendar. Switch back to Calendar View and select your new date column in the日历设置form.

At this time there is not a way to schedule a task to take place at a certain time, only a certain date. Project sheet tasks with duration in partial days, hours, or minutes will still span across full days in the Calendar View, as well as in any published versions of the calendar.

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Edit Row Information

You can change the date for a task by dragging the bar and dropping it on a new day. Tasks that span a start and end date can be dragged from the left or right edge to extend their duration.

You can edit rows from theCalendar Viewby double-clicking on the calendar bar. TheEdit Rowform appears, enabling you to edit all cells in the row. Changes made here will be reflected in the网格视图.

The drag functionality is not available in a report's Calendar View, or for parent rows (any row with sub-tasks indented underneath) in a sheet ifdependenciesare enabled.

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Change the Calendar Timeframe

Click the right or left arrow at the top and elect your desired the units of time.

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Print your calendar

Once you have configured your Calendar View you can eitherPrint the calendar to PDF,Publishit to an external calendar program, or send it to a recipient via email by clickingFile>Send as Attachment.

When you print a Calendar, it will always print 4 weeks of calendar information per page, and there is not a way to adjust the size of the boxes.